RECEIVING A DIPLOMAT

The diplomatic protocol rules are based on the so-called principle of international courtesy, a set of rules of etiquette, respect and esteem established for the correct and harmonious reception of foreign authorities who visit us.

Usually, we are more accustomed to seeing these types of events in large cities, whether within a province or the nation.

But what happens when a small city, with no more than 15,000 inhabitants, receives such high Authorities?

Fear can immediately haunt us because it seems to be an event not within our reach. Let me tell you that it is within reach, that nothing is impossible, and that everything will turn out wonderfully if we know.

A municipality must be prepared for an event of these characteristics, where the person responsible for the Protocol and Ceremonial area comes into play. He is the one who will do everything he can to achieve it.

In principle, this official must set his objectives based on the following items:

• Review the day, time, place and space for the event.
• Our agenda is our inseparable object and on which we will base ourselves to set the arrival date of such an important visit. Knowing about it well in advance will help us organise ourselves.
• Knowing when it will arrive gives us the certainty of knowing when we should have everything ready. Usually, and this should not happen, visitors are not generally so punctual; however, under no circumstances should we naturalise that point. Everything must be ready at least 60 minutes before the event.
• Having precisely the space where the Diplomat will be received is an essential detail since there we will begin to plan which sector of the space will be allocated, according to the development of the ceremony to be implemented.
• Creating a work team with the most diverse and efficient tasks is essential.

How are we going to work with the national symbols of both countries?

As we well know, National Symbols identify a national state.

Before the Diplomatic visit, when we receive you in our municipality, we will have in mind the following:

• The Flag of each country
• Hymns
• Signing of the Honor book.
• Gift delivery
• Reception

When we refer to comparative cultures, we can affirm that even the smallest detail has a culture.

Before a diplomatic visit, we must do our best and study their culture well. Verbal and non-verbal language is an important point to keep in mind.

Thorough knowledge of the country and the culture of whoever dresses us will give us the image we look for as hosts.

Diplomatic visits are essential, not only because they relate to us officially and commercially, achieving excellent international relations, but they also allow us to transmit an appropriate personal and corporate image.

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